Print Preview Shortcut Key: Know the shortcuts to be a master when it comes to Excel, Word, and PDF printing preview shortcuts – save time with error-free printouts.
What is the Print Preview Shortcut Key?
This is a command that shows a document’s appearance before printing. This tool helps in the detection of layout or formatting errors, saving time and reducing wastage.
Microsoft Excel shortcut key to access Print Preview is Ctrl + F2.
Steps to Use Print Preview in Excel: 1. Open the Excel spreadsheet you want to print.
- Save your work using Ctrl + S to avoid data loss.
- Open the print preview window by pressing Ctrl + F2.
- Preview the layout of your document in the preview window.
- Use the arrows or type a specific page number to navigate through pages.
- Change print settings if necessary:
- Adjust copies, page orientation, scaling options, or set a print area.
Microsoft Word
In Microsoft Word, the shortcut to access Print Preview is Ctrl + P.
Steps to Use Print Preview in Word:
- Open the Word document.
- Save your changes with Ctrl + S.
- Use the shortcut key Ctrl + P to open the print preview window.
- Review each page for any misaligned text, improper formatting, or misplaced content.
- Zoom in on areas that need closer examination.
- If you see errors:
- Close the preview, correct the mistakes, and do it again.
For PDFs, Print Preview is accessed with Ctrl + P through most PDF viewers such as Adobe Acrobat Reader.
How to Use Print Preview in PDF Files:
- Open the PDF in your viewer of choice.
- Press the keys Ctrl + P to open up the print preview window.
- View a sample of what each page will look like when printed.
- Adjust margins, page size, or scaling if needed. 4. If there are issues, close the preview, edit the file if able, and check again.
Mastering these shortcuts will save you a considerable amount of time, also lessening the printing error and enhancing efficiency with various types of documents.
Read more How to Check EPF Balance Online Using Different Methods
